Summary
SharePoint is a web-based collaborative platform that integrates with Microsoft Office. This article provides an overview of SharePoint, its key benefits, and typical use cases for students and staff at North Island College.
Introduction
SharePoint is designed to help teams work together and share information effectively. It is a versatile tool for document management, team collaboration, and communication.
Key Benefits
- Centralized Information: Store and manage documents in one place.
- Collaboration: Share and collaborate on documents with team members.
- Customization: Customize sites to meet specific needs.
- Integration: Integrates with Microsoft Office and other Microsoft 365 services.
Typical Use Cases
- Team Projects: Use SharePoint to manage team documents, track project progress, and communicate with team members.
- Departmental Sites: Create departmental sites to manage documents, workflows, and communication within a department.
- Intranet Portals: Set up intranet portals to share news, announcements, and resources across the organization.
Getting Started
For detailed instructions on setting up and using SharePoint, refer to the following:
- Setting up a SharePoint must be done through a service desk request to the ITAS team here: SharePoint request
- If you have never used SharePoint something like this may help Getting started
- SharePoint document libraries can be synced with OneDrive to access files locally
- When organizing folders in SharePoint, it's best to start with a clear plan and create a logical hierarchy that reflects your business processes. Use descriptive names for folders and files, keep the structure as flat as possible to avoid long paths, and regularly review and clean up outdated files. This helps everyone find what they need quickly and keeps your SharePoint environment efficient.
Troubleshooting and Support
If you encounter any issues with SharePoint, refer to our Troubleshooting SharePoint Issues guide before contacting support
FAQs
- What types of sites can I create in SharePoint?
- You can create Team Sites for collaboration and Communication Sites for broadcasting information.
- How do I share a document in SharePoint?
- Use the "Share" button in the document library to share documents with specific users or groups.
- Whats the difference between Teams and SharePoint?
- Think of SharePoint as a big online filing cabinet where you can store and organize all your documents. Teams, on the other hand, is like a virtual office where you can chat, have video meetings, and work together with your colleagues in real-time. Teams uses SharePoint to keep all the files you share in one place. So, SharePoint is for storing stuff, and Teams is for working together.
- Whats the difference between OneDrive and SharePoint?
- OneDrive is like your personal online storage where you keep your own files, while SharePoint is like a shared online filing cabinet for your team to store and manage documents together. OneDrive is for your stuff, and SharePoint is for team stuff.
- What is syncing between OneDrive and SharePoint?
- Syncing between SharePoint and OneDrive allows you to access and work on your team files directly from your computer, even when you're offline. Any changes you make will automatically update in SharePoint once you're back online, ensuring everyone always has the latest version of the files. (Sync in SharePoint and OneDrive)